Have you ever accidentally hit the send button for an email and you expelled a big, ‘Uh-oh’? Whether you sent it to the wrong person or you realized the email was littered with grammar mistakes, luckily for you, Gmail and Outlook 365 offers an undo that can recall your embarrassing mistake. However, be careful there are some stipulations!
You must first change your settings in Gmail in order to undo an email.Click on the gear on the right and select ‘Settings’
1) Go to the gear on the right and click ‘Settings’
2) Click on ‘Labs’
3) Scroll down to find ‘Undo Send’ and click the ‘Enable’ button. Scroll to the bottom and hit ‘Save Changes’.
On the flip side, there is also a new feature where you can see when people read you email in Gmail.
With Office 365, it’s not completely foolproof, but in limited circumstances there are ways to undo an email. You can only retract people who are inside the Microsoft Exchange email system and you must be in the same server as the recipient. For example, you can undo an email to a coworker, but not someone who has a Yahoo or has another business email.
- Go to ‘Sent Items’
- Double click on the email you want to recall.
- The email will open in a separate window
- Click ‘Actions’
- Select ‘Recall this Message’
Outlook will automatically delete the email message if the recipient hasn’t read it yet. However, keep in mind it’s also possible for a user to disable this feature so Outlook will ignore these requests.
If the recipient has already read the email, the message will not be removed and Outlook will ask them nicely if you will allow them to delete the message. Outlook provides you with the option to delete unread copies and replace with a new message.
Always Double Check
With the limited time frame you have to recall an email, the undo functionality can never replace re-reading an email before sending. Don’t send anything you’ll regret!